Sir Wilfrid Laurier School Council Meeting Minutes for September 24th, 2026

Sir Wilfred Laurier Public School (SWLPS)

Date: Thursday September 24^th, 2026

Time: 18:30 – 19:40

Location: SWLPS Library

Executive Council (of 2025/2026) Attendance (executive members in attendance) (additional guests attended, on sign-in sheet)

• Cynthia
• Winter
• Julia
• June
• Samson

Elected Council (of 2026/2027)

• Julia (Co-Chair)
• Arthur (Co-Chair)
• Cheung-Yu (Fundraiser)
• Shabana (Communications)
• Samson (Secretary)
• Winter (Voting Member)
• Cynthia (Voting Member)
• Sherif (Voting Member)
• Alicia (Voting Member)
• Vanessa (Voting Member)
• Jenny (Voting Member)

Minutes:

• 18:40 – Attendance sheet, arrival
  • Hand out etiquette information
• 18:44 – Discussion on new format of Meet the Teacher / Open House
  • Having teachers in the tarmac area for parents to find the teachers
    • Teachers should have some way to identify who they are as some parents (without their child with them) had a hard time finding who their child’s teacher is
  • Teachers leaving slide shows and some work in the classrooms for parents to roam within the school to look
• 18:47 – Introduction of the Principal/Vice-Principal/previous year’s Council
  • Reading of the etiquette
• 18:49 – Reading land acknowledgement
• 18:50 – Agenda
• 18:51 – Go over election process for school council
  • Expectations of the council
  • Update that this year there will be no treasurer position as the administration will complete the financials
  • Explanation of each executive roles
    • Chair
    • Fundraiser
    • Communications
    • Secretary
    • Voting Members
• 18:55 – Administration Report
  • School Enhancement
    • Phase 1 (completed) – Additional school equipment
    • Phase 2 (completed) – Repainting tarmac
    • Phase 2.5 (in progress) – removal of bike rack / adding picnic bench / no ball area
    • Phase 3 (in progress) – Move location of outdoor classroom
  • Arrival & Dismissal
    • 8:15 – Supervision starts
    • 8:25 – Transition Bell, students start to go into school
    • 8:30 – Final Bell – students enter through Door A with late slips provided
    • 8:45 – students need to go to the office through main entrance for late slips
    • Dropping off
      • Parents should use the kiss&ride loop, dropping off as far back as possible or park in the community
      • Consideration of closing off the parking area within the parking lot
      • Consideration of closing off the entire parking lot
  • Caring & Safe School
    • Administration receiving deck from the board to review
• 19:06 – School Updates
  • No split classes in the school this year
  • 2 teachers being reallocated, 2 temporary teachers being hired to back fill
• 19:07 – Hot lunches
  • Term 1 – Oct 5 – Jan 15
  • Term 2 – Jan 18 – Apr 9
  • Term 3 – Apr 12 – Jun 25
• 19:08 – Budget
  • Fundraising Plan
  • Community Outreach
    • PRO Grants
    • Thursday nights are reserved for school events
  • Fun Fair
  • Look for council to subsidise school bus trips for each class, will be put to vote in first official Council meeting in October
• 19:12 – 2025/2026 Council wrap-up
  • Congratulations of a well done 2025/2026 year
  • Many events (e.g. amazing race; fun fair)
  • Many programs subsidized (e.g. technological equipment upgrades/purchases, forest of reading program)
  • Volunteer appreciation to be held on October 1, 8:45am
• 19:15 – Elections process
  • Go over nominations process
  • As there were no positions that required a vote, all nominees won unanimously
• 19:18 – Meeting Dates
  • All meetings scheduled for 17:30-18:30
  • Tuesday, October 27, 2026
  • Thursday, November 26, 2026
  • Thursday, January 28, 2026
  • February – TBD
  • April – TBD
  • May/June – TBD
• 19:40 - Adjourned